Board Meeting Minutes – May 17th 2018 (7:00 – 8:00 pm)

Cheboygan Long Lake Association – CLLAA
May 17^th 2018 (7:00 – 8:00 pm)
Board Meeting Minutes

Attendees:
Fred Olive
Jim Currie
Jeff Sherman
Barb Hall
Fabian LaVigne
Chuck Maziasz
Roy VanVliet
Chris Casari
Art Jackson
Meeting Location:
Fred Olive home

Meeting Discussion:

Meeting called to order at 7:00pm  by Fred Olive

The intent of the May 17 2018 meeting was to review the agenda for the Annual Meeting scheduled for June 30, 2018 at the Aloha Township Hall at 8:30 am. (DRAFT AGENDA at the End of Minutes)

Prior to Dave Warriner’s passing, Fred met with him to discuss the transition and the annual meeting speaker.

Fred has scheduled Eli Baker from Environmental Services of the State of Michigan to speak to the lake association members on their roles as homeowners on Long Lake and what they can do to help protect and preserve the local environment around Long Lake. Fred has asked that he speak for 20-25 minutes and Eli has agreed to stay after the regular meeting agenda to entertain questions from homeowners. Eli has participated with 15 other Northern Michigan Lake Associations and is also a grant writer for requesting governmental funding grants.

There was brief discussion from the board to see if Tony Groves from Progressive AE (biologist responsible for the original milfoil treatment plan) would be speaking. Chuck Maziasz followed up with Tony and he has committed to being at the meeting. Chuck Maziasz will present the milfoil update if Tony is unavailable. Chuck noted that the next survey would be June 5th and the survey will make notes on other aquatic plants both native and invasive.

Fred Olive inquired if Barb Hall and Chuck Maziasz would be opening the Aloha Township Hall. They indicated that they would open and make coffee and bring the donuts.

Fred continued with the annual meeting agenda planning by verifying that Barb Hall (Treasurer) and Jeff Sherman (Secretary) would provide the annual updates. Both Barb and Jeff verified that their respective reports would be published on the website and would refer the members to the site.

At tonight’s meeting Barb provided a synopsis of the Treasury position which was as follows:

Discussion took place regarding the election of officers and district representatives. Since this is an “even” year (2018) the district representatives up for election are the “even” districts (2,4,and 6). The officers that are up for election are the Treasurer (Barb Hall) and Secretary (Jeff Sherman) and Vice President (Fred Olive).

With Dave Warriner passing Fred Olive has taken on the responsibilities of the Presidents role on an interim basis. Jim Currie has agreed to take on this role if Fred Olive continues in the role of Vice President. This will be communicated at the annual meeting and Fred Olive will run for vice president, and Jeff Sherman and Barb Hall have agreed to rerun as well. The board will ask that the membership also approve Jim Currie as the new President.
The districts and representatives are as follows:

Even Districts up for Renewal

District Two – 5276 Hiawatha Drive to and including Nokomis Trail
Heather Houser is running as the representative
District Four – 4696 Hiawatha Drive to 4664 Hiawatha Drive
Chuck Maziasz is currently the representative
District Six – East Beechwood Drive to end of Norway Trail including Wylie Dr
Jim Currie is currently the representative and the board is looking for a replacement
when Jim officially becomes the President

Odd Districts up for Renewal in 2019

District One – Hayes Lane to 5276 Hiawatha Drive
Ken Pletcher is currently the representative
District Three –Nokomis Trail to 4969 Hiawatha Drive
Roy Van Vielt has agreed to fill this position
District Five – 4664 Hiawatha Drive to but not including East Beechwood Driver
Chris Casari is assuming the representative role
District Seven – Agnes Rd, Manning Dr, and Lakeland Drive
Ken Larsen is currently the representative

Barb Hall asked if Fred Olive had any information regarding paying the $20 nonprofit fee to remain classified as a nonprofit organization. Fred indicated he did not have info on this and this is still an item that will need follow up on to ensure the bill gets paid in 2018

There was discussion on Dave’s attendance at the Lakes and Stream annual meeting. It was communicated that the meeting probably took place in April and the board will need to follow up with Lakes and Stream to ensure information is being passed to the appropriate individuals going forward.

Chuck Maziasz indicated that since the special assessment is for treatment of all invasive species (not just milfoil) that it may be possible to check with Tip of The Mitt to see if there are any potential treatments for the infestation of Purple Loose Strife that is invading the swamp at the south end of the lake. Fred Olive indicated that Eli may also have information on this subject.

Roy VanVielt has agreed to look at what the Department of Natural Resources can provide in regards to the fish surveys and walleye planting that seem to have stopped in the last 5 years. It was noted that this is a popular subject with lake owners and some work should be done to see what the current status is.

Chuck Maziasz indicated he would answer any township questions at the annual meeting.

Art Jackson will take the lead, attend the training session, and assume responsibility for the water clarification participation (previously held by Fabian LaVigne) with Tip of the Mitt.

Towards the end of the meeting or possibly after it was brought up that a moment of silence for Dave Warriner might be in order at the meeting (possibly before the Pledge?} (not sure all heard this discussion but it seems to be the right thing to do).

Fred Olive closed the meeting verifying that there would still be a 4th of July boat parade and it would be included in the annual meeting agenda.

Cake, ice cream, and coffee were provided at the close of the meeting.